Assessor Resource

PSPHR618A
Manage human resource information

Assessment tool

Version 1.0
Issue Date: May 2024


Not applicable.

This unit covers management and development of a system to collect and safeguard human resource information, enabling the organisation to make strategic, tactical and operational business decisions. It includes managing the provision of human resource information, and managing system implementation and ongoing development.

In practice, human resource information management overlaps with other generalist and specialist workplace activities such as managing resources, managing policy implementation, managing change, managing risk.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC601B Maintain and enhance confidence in public service

PSPGOV601B Apply government systems

PSPLEGN601B Manage compliance with legislation in the public sector

PSPMNGT602B Manage resources

PSPMNGT604B Manage change

PSPMNGT608B Manage risk

PSPMNGT611A Manage evaluations

PSPMNGT614A Facilitate knowledge management

PSPPOL603A Manage policy implementation

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

management of human resource information in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policies and procedures relating to human resource information management

workplace scenarios and case studies to capture the range of situations likely to be encountered when managing human resource information

information management manuals/guidelines and other relevant workplace materials

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when managing a human resource information system, including coping with difficulties, irregularities and breakdowns in routine

management of human resource information in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

observation

portfolios

projects

questioning

scenarios

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

undertaking effective consultation and negotiation with stakeholders

interpreting and explaining complex, formal requirements and assisting others to apply them in the workplace

using technology to develop/customise and manage a human resource information system

preparing written advice requiring reasoning and precision of expression

responding to diversity, including gender and disability

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

equal employment opportunity, equity and diversity principles

human resource policies and practices, strategy and planning

scope and functionality of the organisational human resource information system

information processing requirements

information system audits

jurisdictional legislation applying to human resources including occupational health and safety and environment

national and/or international models of good practice in human resource information systems

organisational policy, procedures and guidelines

personnel records systems and principles of records management

privacy and security of information

freedom of information legislation

relationships between human resource functions

user needs

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Stakeholders may include:

all those individuals and groups both inside and outside the organisation that have some direct interest in the organisation's behaviour, actions, products and services such as:

users of the human resource services

employees at all levels of the organisation

other public sector organisations

inter-agency forums

union and association representatives

senior committees

boards of management

government committees

government

Ministers

Information requestsmay be in relation to:

legislative requirements

workforce planning

performance management

recruitment and selection

employee relations

separation employees

employee support

career development

organisational development

human resource development

Information management processes may include:

collection

storage

retrieval

archiving

disposal of data

trend analysis

Legislation, policy and proceduresmay include:

Commonwealth and State/Territory legislation including equal employment opportunity, privacy, freedom of information and anti-discrimination law

national and international codes of practice and standards

the organisation's policies and practices

government policy

codes of conduct

codes of ethics

public sector standards

security policies and procedures

Information to support implementation of the systemmay include:

manuals

policy and procedure statements

guides

information brochures and pamphlets

electronic mail

training

job aids

Promotion of the system may include:

written documentation

manuals

policy and procedure statements

guides

information brochures and pamphlets

oral advice and guidance

meetings with individuals and/or groups

telephone contact and/or electronic mail

training programs

change management strategies for implementation of new/revised systems

Internal and external factors impacting upon the systemmay include:

changed financial or political circumstances

downsizing or organisation restructuring

retention of high performing employees

opportunities for outsourcing

changes in legislation or core business activities

changes in activities or aspirations of customers

organisational changes

labour market

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Human resource information needs and sources in the organisation are identified through consultation with key stakeholders. 
Processes for collecting information and assigning responsibilities and accountabilities are developed in consultation with key stakeholders to provide information to support organisational and business unit decision making. 
The system is developed and/or customised to provide information for those who require it, in a timely manner, and in a format which meets organisational and client needs. 
The information management system is designed to meet records management requirements for information, security and privacy. 
The system is structured to provide for data analysis of past, present and future human resources in accordance with legislation, policy and procedures. 
Information is made available to facilitate effective implementation, monitoring and evaluation of the system. 
The system and its uses are promoted within the organisation to facilitate awareness and access. 
Processes are developed and implemented to monitor the effectiveness of the system in accordance with contractual obligations, legislation, organisational policy and needs, and in consultation with managers. 
External and/or internal trends or events which have an effect on the system are monitored and responses are formulated. 
The system is monitored to gauge its effectiveness in meeting organisational requirements. 
The system is monitored to detect and prevent confidentiality breaches. 
Adjustments to the system are implemented as a result of monitoring. 

Forms

Assessment Cover Sheet

PSPHR618A - Manage human resource information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PSPHR618A - Manage human resource information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: